Introduction.
This privacy statement explains how we will use the personal data we collect.
We are the data controller in these circumstances, for the purposes of the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK.
Our website address is: https://gardenmewsreading.co.uk.
What data do we collect
We collect the following data:
- Name and email address if you provide it to us;
- Any comments that you voluntarily submit;
- information on our server logs from your browser including your IP address, web-browser details, operating system details, and your activities whilst on the Website if you accept our cookies
- Your selection in any onsite polls you participate in.
How we use your data
- To contact with information or news associated with the Garden Mews development or gardenmewsreading.co.uk;
- To provide you with other information that we think might interest you;
- To produce management information and create reports to assist with future marketing, products and services;
- For statistical, research, business and product development purposes.
We use technical methods such as cookies and web beacons to collect this information. Please see the ‘Cookies’ section below for further information.
Do we use your personal data for marketing purposes?
We will send you marketing material if you consent to us doing this or we have an existing business relationship with you or we have some other legitimate interest in doing so.
We will communicate with you through e-mail. From time to time, we may send you news or updates or to inform you of any upgrades to our services, new features with the Website or any new and exciting products and services we have launched that we think you would be interested in. When we send you such communications, we may monitor whether or not you open and/or click on the communications that we send you.
We do not pass on your data to third parties for their marketing purposes. If this changes, we will obtain your express prior consent before passing on any data to third parties.
Should you provide a comment on any of the posts, an anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
A cookie is a data file sent by a website that is saved on your hard disk by your computer’s browser. It holds information so that it can recognise your computer when you revisit the Website. When you visit the Website we send you a cookie. Cookies may be used in the following ways:
- to help us recognise you as a unique visitor,
- to compile anonymous, aggregated statistics for data analysis which allows us to understand how you use the Website and to help us improve the structure of our Website. We use third-party providers – Google Analytics and Hotjar – to do this. We cannot identify you personally in this way. You can find out more about Google’s position on privacy with regard to its Analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html. We cannot identify you personally in this way,
- to allow our third-party security and authentication service providers to collect certain information about your visit to the Website and the device used to access the Website, such as the IP address, browser version and time settings for security and authentication purposes only and to detect any suspicious patterns of behaviour relating to the Website or your account. Such information is solely related to the device accessing the Website and is not personally identifiable to you;
- to track visitors to the Website by using a third-party provider such as Linkedin or Google to run retargeting campaigns – these cookies are placed on the Website in order to deliver ads on those networks and platforms that may be relevant to you based on your activities on the Website.
The following types of cookies may be used on the Website:
- session cookies, which are temporary cookies that remain in the cookie file of your browser until you leave the site; and
- persistent cookies, which remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie).
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Your privacy is not compromised when you accept a cookie from the Website. They simply make the Website easier for you to use and help to enhance your user experience.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Use of web beacons
The Website also uses web beacons (sometimes known as clear gifs) that allow us to count users who have visited the Website.
Web beacons collect only limited information including a cookie number, time and date of a page view, and a description of the page on which the web beacon resides. These beacons do not carry any personally identifiable information and are only used to track the effectiveness or popularity of a particular page or website.
Disabling/enabling cookies
You have the ability to accept or decline cookies by modifying the settings in your browser. However, some interactive features of the Website may also not be available. In some rare circumstances, this may result in access to the Website from your device or internet connection being blocked entirely.
Because the management of cookies in browsers differs, you should consult the documentation of your own browser in order to manage your cookies.
If you give us permission to use cookies, but prefer not to have Hotjar process your information across the site, we want to make it as easy as possible for you to make a ‘Do Not Track’ request. Please access the following link to find a detailed guide on how to do this. https://www.hotjar.com/policies/do-not-track/
Click here to learn more about cookies: allaboutcookies.
Who we share your data with
We do not share your personal data with third parties, other than:
- as set out elsewhere in this privacy statement; or
- where we have a contractual or legal obligation to do so because a third party (and not us) is the data controller of your personal data;
- we believe it is necessary to disclose such information to legal enforcement agencies in order to investigate, prevent or detect any illegal activities, suspected fraud or any other situation involving threats to the physical safety of another person, to protect the integrity or security of the Website or for violations of our terms of use or as required by law.
- We do share information about users with third parties in order to promote, sell or enhance the products and services we provide but we only disclose such information in an aggregated or anonymised form so that the information is incapable of identifying you as an individual.
How long we retain your data
We only keep your information for as long as is necessary to fulfil the purposes for which we originally collected it. We also retain personal data for so long as we consider it necessary for the purposes of complying with our legal or contractual obligations.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
To determine the appropriate retention period for your personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and the applicable legal requirements.
Please note that, unless required to fulfil a contractual commitment to you, we do not accept any obligation to you to retain any or all of your personal data and we may delete it from our systems at any time.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
Links
Our Website contains links to other websites such as social networks over which we have no control. You use these websites at your own risk and we are not responsible and assume no liability howsoever arising for privacy policies or practices of other websites to which you choose to link from the Website. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your information.
Security
We have implemented reasonable technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure.
However, since the internet is not a completely secure environment, we cannot ensure or warrant the security of any information you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. Please note that emails, instant messaging, and similar means of communication with other users of the Website are not encrypted, and we strongly advise you not to communicate any confidential information through these means.
Contact us
We are committed to operating in a confidential, fair and ethical manner. If you have any concerns please contact us at admin@gardenmewsreading.co.uk.
Last updated: 14th May 2023